STEP 1 – COPY
You open your nice well-written paper with your favorite text editor. Actually, it can be anything, as far as it allows you to copy the text.
Copy the text that you want to process in the software. Remember that you can usually select the whole document with CTRL+A (on Window).
STEP 2 – PASTE
In the Reference Creator software, paste the text in the box on the left
STEP 3 – FIND
If you want, add the discipline and click Find!
STEP 4 – CHECK
It is really important to carefully check that all the in-text citations have been found, and that the references are correct. You can use the right-upper window to check is any citation has been missed (every citation which is NOT in bold has not been recognized).
For example, in the figure below, the citation Trommershäuser et al (2001a, 2001b) has not been recognized, due to the accent in the surname (this is a known issue). You should find this reference manually.
In the bottom window you will have the reference list with the warnings. In the figure on Step 3 you can see one type of warning: the software found more than one paper with the same author and same year. In this case it will suggest two papers for the user to choose from.
If the paper cannot be found, a warning will appear in red, and some suggestions will be shown.
PERFECT MATCHING. When a reference is in plain text (the text is neither red nor bold) you have a perfect matching. This happens when a paper is found with the same author list and same year as the in-text citation and there isn’t any other article that matches. For the author list, the surnames, the order and the number of authors is checked. The keyword “et al” is taken into account. For example, the in-text citation “Ratcliff, Gomez et al”, will not perfectly match the paper written only by Ratcliff and Rouder, but it will perfectly match a paper written by Ratcliff, Gomez and McKoon (or Ratcliff, Gomez and any other number of authors). If no perfect match if found, the next best is suggested with a warning.
As a general advice, check all the references generated by the software. You can be mostly sure that the reference with perfect matching will be ok, but you never know. Don’t forget to make sure that all in-text citations have been recognized!
RECOGNIZED CITATIONS. The citations in APA style will be mostly recognized.
example of recognized citations:
AuthorA, 2013;AuthorA & AuthorB, 2013; AuthorA and AuthorB, 2013; AuthorA et al., 2013; AuthorA, AuthorB, &/and AuthorC, 2013; AuthorA, AuthorB, …, et al., 2013; AuthorA,…, 2013; 2014; AuthorA, (2013); AuthorA (2013; 2014); (AuthorA, 2013);
Unfortunately, the software will not recognized names with accents. Also, citations without comma after author list will not be recognized either (these kind of formatting is not so common though). Of course, citation with numbers will not be recognized.
example of NOT recognized citations:
; AuthorA 2013; AuthörA, 2013; and such like.